Escrow Tips

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What you will need:

• Full names, including middle names, of all principles to your escrow
• Marital status, including legal vesting, of all principles.
• Correct street address of the property that is involved.
• Sales Price, if applicable.
• All contact information for your new lender.
• All contact information for your new lender.
• All contact information for any existing lenders on the property.
• All contact information for any Homeowners Association (including an HOA management co.) governing the property.
• All contact information for insurance companies (homeowners, flood, earthquake, home warranty, etc.) involved in the transactions.

Situations that can delay the escrow process

If any of the following exist please let your Escrow Officer know so they can be addressed early on.

• Properties held in Family Trust, Business Trust, or requiring Probate
• 1031 Tax Deferred Exchanges
• Foreclosures/Bankruptcies/Short Sales
• Interfamily transfers
• Personal liens/Mechanics liens/Encroachments/Easements

As you approach “Closing”

• Notify utility companies of any changes, if applicable
• Confirm any required “tax withholding” is being done
• Alert your Escrow Officer if your final funds are to be transferred to another escrow company
• Determine, and instruct escrow, if final funds will be issued via check or bank wire
• Confirm you have copies of all reports/warranties/policies applicable to your transaction

Escrow is a process that evolved to ensure protection for all parties to a real estate transaction. A “neutral third party” or “stakeholder” was nominated to hold the funds until the purchaser received appropriate assurance that the property had been transferred. An escrow may also be created for other purchases, although it is most commonly used during the transfer of real estate. Today, the escrow is overseen by an escrow officer employed by an independent escrow company or title company. All parties are protected because the escrow holder will retain funds and documents until all the instructions are fulfilled.

An escrow is created when money and/or documents are deposited with the escrow officer. The escrow officer’s authority is strictly governed by written instructions, mutually agreed upon by the parties involved. The instructions direct the escrow holder to perform duties necessary to complete the transaction.

A few of the tasks which may be required are:

• Receive and deposit earnest money
• Order information for payoff of existing liens
• Calculate and/or prorate taxes, liens, interest, rents, and insurance policies
• Make arrangements for title insurance protection for the buyer and lender
• Prepare and/or receive documents relating to the escrow
• Request and receive funding from new lender when conditions have been satisfied
• Arrange for recording of the conveyance documents and any other legal instruments required
• to transfer title to the property pursuant to the terms of the purchase agreement
• Close the escrow and disburse funds as agreed upon in the instructions
• Prepare a closing statement for the parties showing disposition of funds

Definition of Escrow from Black’s Law Dictionary

A writing, deed, money, stock or other property delivered by the grantor, promissor or obligor into the hands of a third person, to be held by the latter until the happening of a contingency or performance of a condition, and then by him delivered to the grantee, promissee or obligee. A system of document transfer in which a deed, bond or funds is delivered to a third person to hold until all conditions in a contract are fulfilled.

Fun Fact

Escrow practices evolved from English common law. The word “escrow” is actually derived from the Middle English (12th to 15th century) word for “scroll,” on which all of the escrow instructions and lists of properties were recorded.